Shift: 8:00AM - 4:30PM ET

Position Goal

To lead the payroll process ensuring accurate and timely payments to employees along with employer quarterly tax returns. To assist in the preparation of monthly financial statements, statistical reports and preparation of professional fees.

Position Responsibilities:

• Prepares bi-weekly Payroll files for approval by CFO and submission to ADP.
• Analyzes and reviews reasonableness of time and attendance records for utilization by payroll system and HR management.
• Reviews and reconciles W-2’s before printing and mailing by ADP.
• Reviews and assist in filing of quarterly state and federal unemployment tax returns.
• Reconciles and prepares 1099’s at year-end.
• Reconciles the employee benefit and flex spending plans to balance sheet.
• Reconciles bank statements on a monthly basis to ensure accuracy, correctness and timeliness.
• Reviews, researches, and resolves outstanding receipts over four months old.
• Reviews GHX for problem invoices and resolves discrepancies.
• Finalizes Accounts Payable closeout for month-end/year-end in preparation for developing monthly/yearly financials and year-end audit.
• Sets up wires and ACH payments on the bank website.
• Prepares and posts monthly journal entries during the month-end close process.
• Reconciles Balance Sheet accounts during the month-end process to ensure financial statement accuracy.
• Review general ledger accounts; investigating budget and prior year variances.
• Review expense reports for adherence to policy.
• Maintains depreciation schedules, files, and paperwork of capital purchases.
• Prepares and submits monthly sales tax returns to the state, county, and city.
• Prepares annual personal property tax packet for the county.
• Assists Staff Accountant in managing and reconciling vendor accounts.
• Assists Controller in mentoring Staff Accountant.
• Assists Staff Accountant with data entry into Medhost AP.
• Performs quarterly petty cash audits.
• Prepares credit applications for new vendors.
• Participates in bi-annual inventory counts and ensures accurate recording of inventory.
• Assists in the implementation and review of internal controls.
• Assists in the completion of annual financial audit by maintaining schedules, gathering files and documents, preparing confirmations, analyzing variances and providing any other information to the auditors as requested (includes AP, Intercompany and Payroll).
• Communicates concerns and problems to Controller and/or Chief Financial Officer.
• Assists in the completion of annual Medicare Cost Report filing by collecting data for contract labor, GL account details and any other information requested.
• Assists and takes initiative in handling issues of a non-routine nature and performs other duties as assigned by the Controller and CFO.
• Assists Controller in preparation of annual budget.
• Assists Controller in preparing for monthly department financials and subsequently meet with department directors to review productivity, overtime and budget variances.

Experience:

Required:

• Five (5) years accounting experience

Education:

Required:

• Bachelor's degree in Accounting/Finance

Special Qualifications:

Required:

• Proficient with Microsoft Office Suite, computer systems, spreadsheets, and other applications.
• Must be able to work independently and be able to multi-task.
• Excellent communication skills (verbal and non-verbal) through email, phone, or in person and works well in a team environment.
• Strong analytical, organizational, and problem-solving skills as well as strong attention to detail.
• Must be able to work under established deadlines and/or stressful situations.
• Able to maintain the strictest of confidentiality.
• Must have a valid driver’s license and satisfactory Motor Vehicle Record (MVR)

Preferred:

• Proficient in ADP and Medhost

The Hughston Clinic, The Hughston Foundation, The Hughston Surgical Center, Hughston Clinic Orthopaedics, Hughston Medical, Hughston Orthopaedics Trauma, Hughston Orthopaedics Southeast and Jack Hughston Memorial Hospital participate in E-Verify. This company is an equal opportunity employer that recruits and hires qualified candidates without regard to race, religion, color, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.